· RMF - Romano stays on

· Fundraising – Schooley stays on

· Trustees 2 available seats– Bill Palmer stays on 10 votes

o Brian Lojko is second round winner 7 votes
· Old Business

o Tree Removal requirements for undergrads = completed

· New Business

o Presentation to Gassi – Bullshit Blvd sign, palm supporters because he likes to masterbate? And more.. from John Wrightington

o Security Cameras – proposal from undergrads – kitchen cam needs work, weiss doesn’t know anything about security cameras

§ Action – Brad Vomacka – 90 days – add 2 or 3 more cameras, fix one in kitchen

o Rodent Problem – severe

§ Miller to call for an estimate to get rats out, they are tearing up the a/c vents and flex ducts.

§ Undergrads – take pictures of things that are wrong, send to house corp, if it is temporarily fixable, fix it, then send house corp pictures of the “fixed” problem. Document the problems so undergrads and house corp have records of problems.

§ Sprinklers not covered by house corp as far as repairs are concerned.

o Definition of what is undergrads’ and house corps responsibilities as far as the house: proposed to put in lease

§ Action – Brian Lojko will define new language in lease, have it ready before undergrads sign any new lease – 90 days

o Amendments to Bylaws by miller

1.5 strike last line out, PASS unanimous

Current

1.5 Member Voting - Each Regular and Local Member shall be entitled to one vote at any business meeting of the House Corporation which he attends in person. In addition, the President and Vice President of the Undergraduate Chapter shall each have one vote to cast at any House Corporation meeting.

Proposed:

1.5 Member Voting - Each Regular and Local Member shall be entitled to one vote at any business meeting of the House Corporation which he attends in person. If a teleconference / videoconference are used for special meetings, as provided in section 2.2 of this document, each Regular and Local Member in attendance on that specific call shall be entitled to one vote on the issues discussed. The vote may or may not be taken on said conference call. Annual meetings may not be substituted by a conference call. In addition, the President and Vice President of the Undergraduate Chapter shall each have one vote to cast at any House Corporation meeting.

§ 7.1 definition added – PASS , 3 abstentions

Current

7.1 Purpose of Fund - A capital improvement fund (also known as The Fred J. Ford Fund, or The Honor Wall Fund) has been established for the sole purpose of collecting monies to be used to pay for capital improvements and emergency expenses relating to the Chapter House of the Eta Iota Chapter of the Sigma Chi Fraternity in Daytona Beach, Florida.

Proposed:

7.1 Purpose of Fund - A capital improvement fund (also known as The 1855 Club, The Fred J. Ford Fund, or The Honor Wall Fund) has been established for the sole purpose of collecting monies to be used to pay for capital improvements and emergency expenses relating to the Chapter House of the Eta Iota Chapter of the Sigma Chi Fraternity in Daytona Beach, Florida. Emergency expenses are defined as an extreme circumstance, not being able to be foreseen or prevented in any way. This fund is not to be used for regular maintenance/up-keep.

o Proposed Bylaws by miller

§ 8.6 PASS

Proposed:

8.6 Inspection- A House Corporation appointed representative will conduct a through and complete annual house inspection to include all rooms, common areas, closets, storage space, and exterior property. The inspection will take place during the current fiscal year; prior to the annual House Corporation meeting where the results will be available.

§ 10.1, 10.2, 10.3, 10.4 – TABLED – fix language

Proposed:

Article X – Appointed Committee

10.1 Establishment – At any time a committee may be created by the House Corporation President for any exploratory needs of the House Corporation with the majority approval of the House Corporation Board of Directors.

10.2 Chairman - The Chairman of the committee shall be recommended to the board of directors and affirmed by a 2/3 vote. The Chairman of an appointed committee may or may not be member of the House Corporation Board of Directors or Trustees. If the chairman is a member of the Board of Directors, then he/she will surrender their vote on all matters pertaining directly to their committees operation. The only exemption to the above statement is in relation to 8.1 of this document, where as the chairman is a House Corporation trustee and authorization needs to be granted as stated.

10.3 Members – The chairman may appoint any number of members to this committee as he/she sees fit. These members may or may not be current members of the Eta Iota House Corporation. These members may or may not be current Board of Directors or Trustees of the Eta Iota House Corporation.

10.4 Empowerment – Once the appointed committee is established and a chairman is affirmed (as stated in 10.2 of this article), the committee may operate independent of the House Corporation. Any committee shall have a representative report on the status of their committee at all regular and/or special meetings (provided the special meeting pertains in any way to the specific committee) of the House Corporation. No transaction about the property can be made without addressing article 8 of this document.

o Newsletter – getting one out – scanning in all photos from years past

o New House Committee – moving ahead with architecture

§ Need funds to start $1500 (programming) for first stage

§ Looking at getting a “Green” house

§ Budget for research/planning of new house needs to be created/looked at closely

§ Looking at Security, locale, safety, supportability of new generations of brothers, expandable chapter, rental capabilities to other sigs

§ Programming to start ASAP

o Rich Schooley – Fundraising

§ Jump start 1855 club

§ Create another level(s) for 1855 club

§ COMMUNICATION IS KEY

§ Possibly a bi-monthly email to see the progress made by fundraising and what this money is being used for (programming, etc…)

§ Penn volunteered for 5 year plan, Kreisher was only other one who volunteered before meeting

§ John Wrightington - feasibility study – 90 days – outcome=report to house corp, how much money can we really raise towards the construction of a new house.

§ Newsletter requires money

§ House corp needs $13500 for the complete architectural package (1500 is just the first step for programming)

· 90 days – with feasibility study

· Trustees vote this week

§ Penn donates $1000

o Roger Moody – Chapter advisor – meeting of ERAU development – postponed not really talking about possibility of greek row.

o Put school on notice, tell them we are going forward with the planning of construction of a new house with or without ERAU

o Get Bill Palmer list of updates that need to be done to Eta Iota website

§ Kreisher and Phil will look into this

o Discussing inter-fraternity House corp organization, get other fraternities involved

o Miller keeps New House Committee Chair position