Eta Iota House Corp Meeting Minutes 3/27/10 12pm EST

1.       Officer Reports

a.       President – Miller

                                                              i.      Termites taken care of, central air in north wing, cameras, rat problem. Plumbing issues came up. Fixed up some rooms. Another newsletter coming up. Plants in out front.

                                                            ii.      Changing up how billing to undergrads.

                                                          iii.      10 year plan (see sheet) central air in south wing, walls buttoned up. Fire alarms

b.      Vice President

                                                              i.      Brad not here, took care of cameras. Been down

c.       Secretary

                                                              i.      Phil - nothing

d.      Treasurer

                                                              i.      Seth : expenses  see report from Seth.

                                                            ii.      Rent has not changed in 8 years, RMF has changed substantially, fluctuates. Money that could be available goes right to RMF because of fluctuation. Need to discuss how we handle this.

                                                          iii.      Cash assets steadily decreasing since 2004. May be coming out in the black this year again, but we need to keep an eye on the assets.

                                                           iv.      RMF has gone from $7800 up to $13400 (has gone as high as 15000). Revenue has dropped to 26000, from around 30000 in 2000’s. Proposed a slight increase in rent.

e.      RMF no report

f.        Fund Raising 1855 club is doing well. report

g.       Trustees (Penn and Granger seats are open)

h.      Chris Payne – derby days went very well.

2.       Elections

a.       President – nominations

                                                              i.      Tetrault – brother tetrault is the new house corp president.

b.      Vice President - nominations

                                                              i.      Vomacka - 2

                                                            ii.      Weiss – 6 elected

c.       Secretary – nominations

                                                              i.      Philip wins again

d.      Treasurer – nominations

                                                              i.      Seth downs wins again 4 years, unopposed

e.      RMF chair – nominations

                                                              i.      Romano wins again

1.       Redefinition of executive committee positions.

f.        Fundraising chair – nominations

                                                              i.      Schooley wins again

g.       Trustees 2 seats (nominations: Granger and Penn expiring)

                                                              i.      Jeff Penn wins (3 year term)

                                                            ii.      Second seat

1.       Brad Vomacka 5 votes wins

2.       Walt Sharp 3 votes

3.       Old Business

a.       1855 club redefined – bylaws

                                                              i.      Can’t use funds for anything except moving towards new house etc. Need to modify clause: means to generate additional funds for house corp stuff.

1.       Table to look at language.  Tetrault

b.      Central air. Discussion. Power is already ready to go. Waiting till this fiscal year to do the south wing. Bids for filling up the holes where the wall mount air conditioners were.

                                                              i.      4 ton unit. Use them for wider range of area. Main house unit. Taking out all units in main house. 5 ton unit for main house and 2 rooms on south wing that couldn’t be met by the other unit.

1.       7200 for the main house, 4800 for the south wing. (16000 approx for the whole house) already have the north wing complete.

2.       install date moving

3.       Incremental increase supplemental for low bid

c.       House inspection  - another inspection scheduled, standard forms. Have paperwork.

d.      Rezone country club lot. Tom rezone properties, maintain property tax status.

                                                              i.      Send out an email and just do it. Tetrault contact him.

                                                            ii.      Shackman property – talk to real estate people, Tom and Dwight.  Tetrault

4.       New Business

a.       Fire alarms – must be redone. Do not have capability to have system monitored. Annual report was filled out. 3 bids. 2 commercial phone lines, call ATT. Monitoring fee. 8,000, RMF will give us 3000 towards brand new system. We are “updating” our system, because we are gutting everything that we have. Tetrault look at RMF policies end of august deadline. Picking vendor.

                                                              i.      Fire in room 1, Giles to reinstall electrical and need to install exhaust fan. It is capped off right now.

b.      Patching of holes, plug up holes. Already have 1000 budgeted, we need another 4000.

                                                              i.      Budget needs to match the project expenses.

c.       Central air in main building tabled.

d.      Room 9 issues unresolved. Joe Gablin new mattress and new bedding was purchased.

                                                              i.      Reimburse for damages. Plumbing already fixed. “joe joes shit got.. shit” gave tetrault receipts.

e.      Lease adjustment – rent increase. Line item budget needs to be developed.

f.        Gassi – 40^th birthday

                                                              i.      Hayden, Spencer Smith. Set aside initial budget for bday chairman to negotiate. Finda facility to set target date. 35^th had 100 alumni plus their dates, anticipate 300 ppl approximately. Contract issue.

                                                            ii.      Date is the beginning of April.

                                                          iii.      Chairman nominations – Spencer Smith 3 , Gassi 6 votes chairman

g.       Water bill, last month very expensive. Trend history exploration. Water check.

                                                              i.      Perform another professional leak test and if it is not there, undergrads foot the bill, if they find a leak then house corp will foot the bill. Establish trend history.

                                                            ii.      Boosters for the hot water heater lines?

h.      Birthday check from undergrads – offset cost. Lowered ticket price.

i.        Business plan. Scope of another renovation.

j.        Officer training, house corp officer training.

                                                              i.      July 29^th, 30^th, 31^st

k.       Communication with chapter advisor. Needs to be improved.

l.        Bill paid for by Roger. Contractors. Mechanisms in place for paying contractors.

m.    Host province workshop 150 people. Next February ? committee being setup.

n.      Wings and waves in November. Same weekend as Homecoming. Kevin Rossignon looking at it.

o.      Security issues.

                                                              i.      Security system – 3 bids approx. $5000 own pads in room. Monitoring paid by undergrads. Windows and doors. Individually zoned.